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Productive

Thomas Bolvig Amorøe avatar
Written by Thomas Bolvig Amorøe
Updated over a week ago

First off, some terminology / hierarchy clarification:

Productive

GoSimplo

Budget

= Project in GoSimplo

Sum of "Service" budgets

= Project budget in GoSimplo

Project

Not visible in GoSimplo at all (but used to determine if a GoSimplo project is client owned or internal)

A budget on a "Client" Project

= Billable project

A budget on an "Internal" Project

= Non-billable project

BILLABLE WORK

This is the sales value according to Productive logic of all hours entered to billable Projects.

Note: According to Productive logic, hours entered to Services with unit type "Piece" and billing type "Actual" does not have a sales value - i.e. does not count as Billable work in GoSimplo.

Remaining budgets

Expressing what is still left to be earned on billable projects, the formula is:

Budget amount - Billable work recognized already on project

Only including projects that are "Open" as this is all about future revenue.

If Billable work exceeds budget on the single project, Remaining budget is set to zero (i.e. can never count as negative).

On the single project, Remaining budget is distributed evenly until project end date. If there is no end date OR end date is in the past, the entire Remaining budget is counted tomorrow.

As mentioned above, Remaining budget is calculated per project, which is then summarized to client level and all the way up to entire company outlook.

Gap

Gap is only shown for current fiscal year. And is equal to:

Total Finance revenue budget for the year – Billable work – Remaining budget within current fiscal year

See and modify your revenue budget here.

Project revenue

Looking at all projects, the components of Project revenue are:

  1. The sum of sales invoices (excl. VAT/taxes) which are not "Unsent" and have an invoice date within the selected time frame.

  2. From this all "expenses" having a date within selected time frame are subtracted at cost price (regardless of approval status).

TRUE BILL RATE

Expressing the average effective hourly rate on the projects that have been "Delivered" with a "Delivery date" in the selected period.

All transactions from "Delivered" projects are included - regardless of their timing.

The formula is simply:

Project revenue from archived projects / Total hours used on the same projects

See and modify your True bill rate target here.

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